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Who can use this feature

Available on monday CRM and monday campaigns

Available on Ultimate plan and Enterprise plan

Note: This feature is currently in Beta. While in Beta, you can request access through your account manager. See the "How to get access" section of this article for more information.

Overview

Data Set is a work surface inside monday.com designed for managing up to one million items in a single table. It is built for teams that need a single source of truth at large scale, such as CRM leads and contacts or service tickets, without splitting data across multiple boards.

Use this guide to understand what Data Set is, how it differs from a standard board, what it supports, and how to request access.

What is a Data Set?

A Data Set behaves similarly to a board, but is designed specifically for high-volume data. Where a standard board supports up to 100,000 items, a Data Set supports up to one million items and up to one million connected items in a single table.

To keep performance reliable at this scale, some board capabilities are not available in Data Set. See the Limitations section below for the full list.

Common use cases

Data Set is designed for scenarios where all items must exist in a single table. Common use cases include:

CRM leads and contacts
Service requestors and tickets
Resource directory entries
AI data enrichment workflows

Note: If your team manages items across separate departments, product lines, or geographies, using multiple standard boards may be a better fit. Data Set is most valuable when a true single-source-of-truth table is required.

What Data Set supports

Data Set includes the following capabilities at scale:

Capability	Details
Items	Up to 1 million items in a single table
Connected items	Up to 1 million connected items (total) in a single table; up to 10 connected boards; up to 100 connected items per item
Sort, filter, and group	Full support for sort, filter, and group by
Dashboards and reporting	Up to 1 million items in a single dashboard report; reporting widgets supported; cross-board reporting is not supported
Import	Batch import API supports up to 10,000 items at a time; merge and skip duplicates supported
Export	Export up to 100,000 items at a time
Automations, API, MCP, and integrations	Full support for automations, API, MCP, integrations, and agentic work
AI in workflows	AI blocks used inside workflows are supported; AI columns are not supported

Limitations

To maintain performance at scale, the following capabilities available on standard boards are not supported in Data Set:

View all limitations

Only the first 20,000 items are shown in table view at a time; you can filter and sort to access any item in the full million
Subitems are not supported
Built-in groups are not supported
Footer rollups are not supported
Drag-and-drop reordering is not supported
Filtering on mirror columns and formula columns has temporary limitations
AI columns are not supported
Cross-board reporting is not supported; only a single Data Set per dashboard
Worksurface widgets (Gantt, Kanban, Workload) are not supported in dashboards

When to use a Data Set vs. a board

A Data Set is the right choice when all of the following apply to your use case:

You need a single source of truth with no duplicates
Items are created and triaged in one central table
You are working with a static data set for reporting purposes

In other scenarios, standard boards may be a better fit. For example, if different teams or geographies manage their own separate lists of leads or contacts, each team can work from its own board without the limitations that Data Set enforces.

Note: Hierarchical use cases such as accounts with nested contacts are not suited to Data Set at this time, as subitems are not supported. A standard board or multiple linked boards may be more appropriate for these workflows.

How to get access

Data Set is currently in Beta and is available to monday CRM Ultimate and monday campaigns Enterprise customers. There is no self-serve creation experience at this time.

To request access, reach out to your account manager. They will confirm eligibility based on your plan and guide you through the setup process.

Tip: Data Set is included in the monday CRM Ultimate and monday campaigns Enterprise plans, which are based on the number of leads and contacts. It is not sold as a separate add-on.

FAQs

How is a Data Set different from a board?

A Data Set works like a board but supports up to 1 million items in a single table. To support that scale, some board features such as subitems, groups, and drag-and-drop reordering are not available.

Who is eligible to use Data Set?

Data Set is available to monday CRM Ultimate and monday campaigns Enterprise customers. Reach out to your account manager to request access during the Beta period.

Can I use automations and integrations with a Data Set?

Yes. Automations, API, MCP, and integrations are fully supported. AI blocks used inside workflows are also supported, though AI columns are not.

I can only see 20,000 items. How do I access the rest?

The table view displays the first 20,000 items at a time. Use sort and filter to surface any item across the full Data Set (up to 1 million items).

Is Data Set included in my plan or is it an add-on?

Data Set is included in the monday CRM Ultimate and monday campaigns Enterprise plans. It is not sold as a separate add-on. Contact your account manager to confirm availability on your plan.

If you have any questions, please reach out to our team right here. We’re available 24/7 and happy to help.