Who can use this feature:

Available on Enterprise plan

Board permissions on the Enterprise plan let board owners assign built-in roles (Owner, Editor, Contributor, Assigned contributor, Viewer) and then tailor what each role can do with granular settings. You decide who can view or change content and structure, keeping sensitive work protected while collaboration stays smooth.

Assign board roles

Before configuring board permissions, start by assigning relevant board roles. Open your board and select Invite in the upper-right corner. Add people or teams, then choose a role for each new member from the dropdown. Roles define the maximum a person can do on the board.

Board roles and what they can do

• Owner — Can edit any part of the board and bypass board permissions. Can invite people and teams, assign roles, change the General access default, customize role permissions across categories, and add or remove other owners.
• Editor — Can create and edit items and subitems, post updates, and manage board structure such as columns and groups unless the owner restricts those actions in Permissions.
• Contributor — Can add and edit items and subitems and post updates. By default, cannot add or remove columns. Can move items to another board unless the owner removes that action. If enabled by the board owner, contributors can also import data into the board.
• Assigned contributor — Can edit only items where they are assigned in a selected People Column. Other abilities match a Contributor and can be restricted by the owner.
• Viewer — Can view the board and post updates and replies. Cannot change item fields or board structure. Use for stakeholders who need visibility and a place to ask questions.

For instance, Contributors cannot add or remove columns. If someone needs to manage columns, change their role to Editor.

A quick example helps anchor the model. A project manager is an Owner and can shape the board’s structure. Task managers are Contributors who handle task changes and cannot add or remove columns. Project stakeholders are Viewers who track progress and ask questions in updates without changing item details.

General access (default board role)

When someone first joins a board, they start with the Default role, which inherits the current General access permissions shown at the bottom of the Invite tab:

If you assign a specific role, it replaces Default and no longer follows changes to the General access role. If you change General access later, only people who still have the Default role update to the new baseline.

Locate board permissions

Open board permissions by selecting the three-dot menu in the upper right corner of your board, then select Permissions:

After you enable board permissions, you can also open the board header (the dropdown arrow next to the board name) to view the current permissions on this board and select View permissions settings to reach the permissions center.

Another way to reach the granular board permissions is from the Invite tab by selecting General access, then Edit permissions:

Customize board permissions

In the permissions center, first choose a board role on the left (Editor, Contributor, Assigned contributor, Viewer), then adjust what that role can do in each category across the top (Items, Subitems, General, Updates, Columns, Groups, Views, and Forms):

Roles set a maximum. Each role defines a ceiling for what someone can do. You can remove actions inside the permissions center, but you cannot grant abilities above a role’s ceiling. For example, Contributors cannot add or remove columns. If a teammate needs to manage columns, assign the Editor role instead.

After you adjust a role’s settings, select Save. A summary appears so you can confirm your changes.

View your own permissions

Non-owners can open the permissions center on any board they can access to see which actions are allowed or restricted and why:

Board owners can select See your own permissions at the top of the permissions center to review how account, product, and workspace settings interact with the board’s permissions:

The strictest rule applies, so this view helps explain why something might be blocked and speeds up troubleshooting.

Control item visibility 

To control what people can see, open Permissions, select Items, then choose Customize next to View items. Select Only items they created and items assigned to them in any people column. This is useful when items include sensitive information or when you want collaborators to focus only on their own work. Creators can see the items they created, assigned teammates can see the items they are assigned to, and owners can see all items.

Edit only assigned items

Only Assigned contributors are restricted to editing items they are assigned to. In the permissions center, select the Assigned contributor role, open Items, select Customize next to Edit items, and choose the People Column that defines assignment. An Assigned contributor can edit an item only when they are assigned in that column.