The Timeline is the view that allows to see all your tasks in one view that shows where these tasks are being worked on. It's just like the Gantt chart, but more beautiful!
Why is the timeline so useful?
The timeline is really great when you have a project or tasks that span over multiple days. It allows you to get a visual representation of your projects, so you can see who is working on what, and when it's expected to be completed. It is also super helpful to control the workload of your team. You are able to see everything your team is working on and decide whether or not your team can handle one more project
How to set it up?
All you need to do is add Timeline column by clicking the '+' sign on the right of a group of items to add a 'Timeline' column to your board. Once you have done that, you will be able to click into a timeline cell and a calendar view will pop up. From there, you are able to select your Start and End date.
Once you have set up your Start and End dates, you are able to click into any Timeline cell to open up the Timeline View.
You can also open the timeline view by clicking on the arrow next to the button "main table" located on the top left of your board as below:
Customize your timeline view
Once your timeline opened, click on the cogwheel on the very right of your screen. This will open the settings.
You have the option to customize your timeline view whether you want to see it by person, group, specific status and more! That setting is super useful whether you want to manage your tasks, your resources or just have a global overview of where everything stands.
Also, the Timeline is color coded! As you can see, the color displayed in the Timeline view corresponds with the color of the group of items it came from.
Add multiple timelines in one view!
A board can have multiple timeline columns. In the below board, we have a timeline for each status column.
You can show both timelines in one view. Go to your timeline settings and select the timeline columns you'd like to display as in the screenshot below:
Update your items directly from the timeline!
By clicking on any of the timeline bar, the item card will open allowing you to make changes to your item without having to go back and forth to your main board view. 🎉
Customize the date and time format
You can customize the format of the date and time by following these steps:
- Click on your avatar located at the bottom right of your screen
- Click on my profile
- Select preferences
Shift your timeline by "X" days
Imagine that you have a workflow board with a timeline column. Each item is a task, and its timeline begins when the previous task's timeline ends. You finish all your tasks on time, but now your manager adds an unexpected offsite day. You will need to move each item's timeline begin and end date by one day... Not anymore! Now you can select the items you want, and shift all their timelines by how many days you want.
- Select the items whose timelines you wish to shift.
- Click on either of the arrows in the timeline column. The date picker will pop-up. At the bottom, of it, click on "shift selected items by days"
- Input a number of days and voilà: the timelines for all the select items will shift.
Get Alert reminders from the timeline
In the timeline column, there are a total of three options for reminders:
- Calendar integration - here's how it works.
- The deadline mode: this article covers all you need to know about it
- Date reminders with automations. This is the topic we will cover right below in this section.
Due date reminders, used for deadline mode and date reminders, are packaged inside the column menu. Select "Set Date Reminders" from the drop down menu.
When deadline mode is enabled, selecting "Set Date Reminders", will take you straight to an automation recipe that reads "When date arrived and status is not something". Click on each underlined portion to set your automation parameters and create a notification.
In case the column is not in deadline mode, this is the recipe you'll get:
This awesome feature allows you to never miss any deadlines anymore!
Can I print or export the timeline?
Yes you can! Your timeline can be exported to Excel. Simply open the timeline and click on "export to Excel" as below:
You can also export it as a Gantt Mode by checking the "Gantt Mode" option in your timeline settings.
In this mode, the export to excel in this mode has been upgraded to show a summary at the left side giving you the pulse names, the start date and end date of the each pulse!
Can I view my timelines across multiple boards in the same view?
Using our new Dashboards, yes, now you can! With the Timeline Widget, you can pull timelines from several boards and gather them all in a single view. Learn more about Dashboards here and the Timeline Widget here.
Can I view my timelines above my Table View?
Yes you can! You can click on the split screen button to do so:
Learn more here
If you have any other questions about the Timeline, feel free to reach out to us at Support@monday.com!