The Timeline Column gives you a visual representation of how long you and your team have to complete an item or project! It allows you to lay out all important project start and end dates and keep everyone aligned. Use the column to display a timeline for any item, or the total for a group of items! You can also use the Timeline View to get a visual overview of all of your tasks' timelines together!
Add the column
Click the '+' sign to the right of your last column and select 'Timeline' to add the Timeline Column to your board. Then, you can click into a Timeline cell to open up a calendar where you can select the item's Start and End date.
Now you can see not only the task's deadline but a battery-style display of its start and end date! The color of the battery corresponds with the group's color and represents how much time has passed from the start date until today. The black area in the battery visually represents how much time remains to work on the task!
Add a Timeline Summary
Add a Timeline Summary to your Timeline Column to show you a battery representing the timeline of an entire group. For example, in my board, a group represents a project and each item is a task within that project. In this case, I can use the Timeline Column to show me how long I have for each task, and then use the column summary to show me how much time I have for the entire project!
To add the summary, click on the arrow located on the right side of your Timeline Column and select 'Show Column Summary' from the drop-down menu as shown here:
The summary of your timeline's items will then display at the bottom of your column as shown below:
You can remove the column summary the same way you added it, but this time select 'Hide Column Summary'.
Shift dates on the timeline
Imagine that you have a workflow board with a Timeline Column. Each item is a task, and its timeline begins when the previous task's timeline ends. You finish all your tasks on time, but now your manager adds an unexpected offsite day. Don't worry, you don't need to move each item's timeline begin and end date by one day. Instead, you can select the items you want and shift all their timelines by however many days you want.
- Select the items that you wish to shift and click on the Timeline cell.
- At the bottom of the calendar window, select 'Shift selected items by days'.
- In the pop-up window, input the number of days you wish to shift the item/s by typing a number or using the arrows and click 'Shift'.
Format Date, Time, and Weekends
- Date and Time
You can customize the format of the date and time by following these steps:
- Click on your profile picture located at the bottom left corner of your screen
- Click on 'My profile'
- Select preferences
- Hide weekends
You can choose whether or not to display weekends in your timeline by heading to your profile picture and clicking "Admin".
Next, head to the "Account" tab in the "General" section.
Now, you can choose whether you want to hide or display weekends in your timeline! If you make any changes, be sure to hit "Save changes" before you navigate away from the page. :)
- First day of the week
You can choose whether you want your weeks to begin on Sunday or Monday! The change will apply for your all monday.com account, including your calendar on the Due Date Column, Timeline or Calendar View.
Just head over to "Admin" from your profile picture, and select the "Account" tab in the "Settings" section. All you have to do is choose Sunday or Monday, and hit "Save changes" before you navigate away from the page!
Set up Due Date Reminders
There are three options for reminders in the Timeline Column:
- Calendar Integration - This article will show you how it works.
- The Deadline Mode - This article covers all you need to know about it.
- Date Reminders with Automations - Keep reading to learn how to use them!
When your column is set to 'Deadline Mode', you can use Due Date Reminders. Open the Column Settings by clicking the arrow on the top right corner of the column. Select 'Set Due Date Reminders' as shown below:
- The Automation recipe that reads "When Date arrives and Status is/is not Something, notify someone" will pop up. Click on each underlined portion to set your automation parameters that will automatically create your notifications.
- Click "Add To Board" below.
Now you and your team will never miss another deadline!
Get the big-picture with a Board View
Now that you have your Timeline Column all set up and filled out, you can get a big-picture view of all of your items' timelines at once with a board view! There are two different options for transforming your timelines into a view. You can use our Gantt View, which opens directly from your Timeline Column and will allow you to manage all of the details of your projects interactively, or with the Timeline View, which simply gives a visual overview of the items in your Timeline Column. Let's check them both out!
- The Gantt View
The Gantt View is where your project comes to life! It works with you and is flexible and responsive with the twists and turns of your project's development. You can add it right from your Timeline Column by clicking on any cell, and then clicking "View as a Gantt Chart":
And you're ready to go! Take a look at all of your items displayed visually across a comprehensive calendar, color-coded to suit your needs! The Gantt View lists your items and timelines on the left, and displays them in the form of timeline bars on the right, including connecting lines indicating dependencies if you have any!
- The Timeline View
Looking for a simpler way to view the items in a timeline? Check out the Timeline View! Unlike the Gantt View, the Timeline View isn't intended for intense and detailed project management, but rather gives you a big picture snapshot of where all of your items stand in terms of their timeline! You'll see all of your items displayed neatly and color-coded in a calendar!
Check out this article to learn all about the Timeline View!
If you have any other questions, feel free to reach out to us at Support@monday.com!
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