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The Aircall app

 

With the Aircall app, you are able to automatically log calls to your boards and instantly display important information from the Aircall phone app within monday.com whenever you make or receive calls. Keep reading to learn all about it! ⬇️

Note: You must be on the Standard plan or above in order to use this app.

 

Install the app

In order to use the Aircall app, you'll need to install the app onto your account as well as the Aircall Calls board template. This template works alongside the app to allow you to manage and track your calls on monday.com with ease!

To begin, click into the  apps marketplace and search for "Aircall" and select it once located. Then, click on the blue "Add to your account" button in order to complete the installation of the app.

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Now, to add the Aircall "Calls" board template to your account, click on the "Use app" button or scroll down slightly until you see the blue "Add to workspace" button. Clicking on this will allow you to select the specific workspace that the template will be added to. In our case, we chose the "CRM" workspace in our account to have our board created in!

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You can also add the Aircall "Calls" board template directly from the Template center if you have the Aircall app already installed on your account.

Tip: We recommend using the Aircall app as part of the monday sales CRM product so you can streamline all of your sales and CRM processes!

 

How to set it up

To use the Aircall app, you’ll need two boards: the Aircall "Calls" board (which you've added in the step above) and a second board which stores phone numbers.

For your second board (a board that stores phone numbers), depending on your team’s function and existing workflows, you may already have a board that serves this purpose. If not, you can easily create a “Contacts” board using our pre-made templates! Simply search for "contacts" in the template store and click to add it to your account.

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Once you have these boards added, you will need to connect your Aircall "Calls" board to the board containing your phone numbers (either the "Contacts" board or an existing board that contains phone numbers). This can be done by adding the Connect Boards Column to your "Calls" board and then selecting either the "Contacts" board, or a different board of yours which contains your phone numbers.

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Note: Make sure to tick the box next to "Create a two-way connection" in order to also add the Connect Boards Column to the "Contacts" board. Doing this will allow you to use the Aircall app to its fullest potential.

 

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Once connected, you will be able to use the Mirror Column to sync column information between your Aircall "Calls" board and any other board that you choose. This means you can take valuable call information from your Aircall Calls board—outcomes, tags, recordings, and more—and mirror that data into any other board on your account.

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Using integrations to create insight cards 

Now that your boards are ready, the next step is to integrate them with Aircall. To do this, click into your board which contains phone calls and locate the "Integrate" button at the top of your screen. Next, search and click on "Aircall Recipes" as below, where you'll be able to locate separate recipes for Insight Cards and Call Logging.

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Tip: An Insight Card is a pop-up screen that appears in the Aircall phone whenever you receive an inbound call. It contains whatever information you choose to include—contact name, title, email, status, etc.—so that you can take calls with context and personalize conversations in an instant.

 

You will need to integrate the Insight Card recipe (outlined below) with the board that contains your phone numbers. This recipe will be used to create Insight Cards, which push contact information from monday.com to your Aircall phone whenever you receive an inbound call. 

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If it is your first time integrating your monday.com account and Aircall, you will be prompted to authorize the integration. Once authorized, you'll be asked to select an Aircall number to integrate with and then you will be able to click "Add Number" to continue to the configuration on monday.com.

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Note: Only calls to and from the Aircall numbers added to your integration will work here. Should you need to add or remove any numbers in the future, you can do so directly in the Aircall Dashboard by navigating to the Integrations page, clicking on your monday.com integration, and selecting "Add or remove numbers:”

 

You'll then be prompted to choose the column in your board that contains phone numbers, which can be any Phone Column, and to choose two columns of information to push to your Insight Cards.

In our example, we've chosen to show each contact's Company and Email. With these selections, the Insight Card will look like this:

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Feel free to add as many Insight Card recipes as necessary if you need more than two pieces of information for each call, or should you want to search multiple columns for phone numbers (i.e. searching for both work and mobile numbers on each contact)!

Note: You must enter your contacts’ numbers in E.164 format (country code and subscriber number including area code), as this is currently the only supported format with the integration.

 

Using integrations to log calls

To log calls in monday.com, you'll first need to open your Aircall "Calls" board. Then, access the Integrations Center, search for the Aircall app, and click "Add to board" on the second recipe as outlined below. Group_3__7_.png

Note: Please make sure that you have your Aircall Calls board connected to the board containing phone numbers before continuing with this recipe.

 

You'll be prompted to choose how your Aircall information is mapped into your Aircall Calls board columns, which columns in the Aircall Calls board you would like calls to be linked to, and which board you would like calls to be linked to.

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When mapping your Aircall information to your Aircall Calls board, you will have the following information fields from Aircall as options: 

Show me the information fields available from Aircall
  • Aircall agent email → The email of the Aircall user who made or received the call, as it is saved in Aircall
  • Aircall agent name → The name of the Aircall user who made or received the call, as it is saved in Aircall
  • Aircall call direction → The direction of the call (inbound or outbound)
  • Aircall call ID → A unique ID provided for each call
  • Aircall call outcome → The Aircall defined call outcome: inbound answered, missed, voicemail, outbound answered, unanswered
  • Aircall call status → The status of the call
  • Aircall line name → The name of the Aircall number that made/received the call
  • Aircall line number → The actual Aircall number that made/received the call
  • Comments → The notes left on the call in Aircall
  • External number → The actual number that made/received the call to/from Aircall
  • Tags → The tags left on the call in Aircall
  • Called answered at → The date and time the call was answered at
  • Call ended at → The date and time the call was hung up at
  • Call started at → The date and time the call initially dialed at
  • Asset link → The recording link which contains either the call recording or voicemail

 

After configuring your integration recipe and clicking to add it to your board, each time a call occurs, it will instantly be linked to the current board and connected to your selected board. 🙌

 

A couple of important things to note:

  1. While you are able to map information in whatever way you deem best, we strongly recommend making sure to link:
    1. Comments to the Comments column
    2. Tags to the Tags column
    3. Asset Link to the Recording/Voicemail column
  2. Any text columns you have will allow you to map multiple Aircall fields.

This way, all Aircall notes, tags, and recordings are logged to the accurate place in your board. For a full best practices on mapping the fields, please follow this guide:

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Viewing Calls

After adding the integration recipes to the appropriate boards, you are ready to start using the Aircall app! To view your calls, we suggest opening an Item Card for a specific contact where you'll be able to see all inbound and outbound calls with that contact:

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Tip: While the Aircall Calls board is great to use as a call repository, viewing calls in a contact’s Item Card is an effective way to leverage call data, as it provides a comprehensive timeline of interactions with that contact. 

 

If you are using a Contacts board, it is strongly recommended that you link your boards via the Connect Boards Column as suggested previously so that you can have a centralized view of all your calls with contacts via the Item Card page. 

 

With the Aircall app in place, now, if you would like to see a log of all inbound and outbound calls, you can view them in the Aircall "Calls" board as shown below: 

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And, that's a wrap! We hope you enjoy using the Aircall app on your monday.com account. 🌟

 

 

If you have any feedback or questions, please reach out to our team by using our contact form. We're available 24/7 and happy to help!

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