Board owners shape the board and manage access. This article shows how to identify, add, or remove owners, outlines what owners can do, highlights Enterprise-only role assignment, and explains how admins can change ownership when a previous owner is deactivated or a board has no owner.

Add or remove board owners

By default, the creator of the board is the first owner. To add more owners, select the Invite icon in the upper-right corner of your board:

In the invite list, select the grey crown next to a person’s name; it turns blue to indicate ownership. Select the blue crown again to remove ownership.

Note: Only the initial owner of the board and account admins can add other owners to the board. Admins can also make themselves an owner of any Main board.

What board owners can do

Board owners shape the board and manage access. They can invite people and teams, change who else is an owner, and adjust board structure, such as columns and groups. Owners always bypass board permissions.

What can a board owner do?

• Set or adjust any Board Permissions or Column Permissions. Permissions do not apply to board owners.
• Unarchive a board that was previously archived.
• Edit, delete, or template existing automation or integration recipes (in addition to the creator of those automations/integrations).
• Make changes to any templated boards.
• “Crown” other board subscribers as board owners.

Assign board roles 

Available only on Enterprise plan

On monday.com Enterprise, board owners can assign built-in roles. Open your board and select Invite in the upper-right corner. Add people or teams, then choose a role for each person from the dropdown. Roles define the maximum a person can do on the board.

Board roles and what they can do

• Owner — Can edit any part of the board and bypass board permissions. Can invite people and teams, assign roles, change the General access default, customize role permissions across categories, and add or remove other owners.
• Editor — Can create and edit items and subitems, post updates, and manage board structure such as columns and groups unless the owner restricts those actions in Permissions.
• Contributor — Can add and edit items and subitems and post updates. By default, cannot add or remove columns. Can move items to another board unless the owner removes that action.
• Assigned contributor — Can edit only items where they are assigned in a selected People Column. Other abilities match a Contributor and can be restricted by the owner.
• Viewer — Can view the board and post updates and replies. Cannot change item fields or board structure. Use for stakeholders who need visibility and a place to ask questions.

For instance, Contributors cannot add or remove columns. If someone needs to manage columns, change their role to Editor.

A quick example helps anchor the model. A project manager is an Owner and can shape the board’s structure. Task managers are Contributors who handle task changes and cannot add or remove columns. Project stakeholders are Viewers who track progress and ask questions in updates without changing item details.  

Changing board ownership

You can change ownership when the previous owner was deactivated or when a board has no owner. These actions are available to account admins in the Administration section.

If the previous owner was deactivated
Open Administration from your profile picture in the upper right corner, select Directory, and then select the Board ownership tab.

In the first dropdown, choose the current owner (the deactivated user). In the second dropdown, choose the new owner, and then select Add new owner. A confirmation appears; select Add as an owner to finish. This works for all board types.

If a board has no owner
In the Board ownership tab, select yourself (or another admin) as the new owner under the Manage boards without owners, and then select Add new owner:

This assigns ownership so you can access the board again.

Note: If your account no longer has an admin (for example, the only admin has left the organization), contact our support team to appoint a new admin before transferring ownership.