Wondering how to keep track of your team's activity? The Activity Log is your answer. Stay in the loop at all times by tracking board changes in one place!
There are a few different types of activity logs; the Board Activity Log, the Item Activity Log, and the Subitem Activity Log. Keep reading to find out more about each of these super helpful features!
Locating the Board Activity Log
The Board Activity Log shows all of a board's past activity in one list! Here, you can see changed Dates, Statuses, movement between groups and more!
To get to the Activity Log of your board, click 'Activities' in the top right corner of your board, as shown below:
When you click 'Activities', a panel opens up on the right side of your board like this:
You can resize the panel for a better look by clicking the dotted icon to the left of the panel and dragging left to the desired size, like in this screenshot below:
From this panel, you can see when and who updated a status, changed or added a column and more.
How does it work?
The information displayed on the Board Activity Log varies according to the plan you are on. On the Basic plan, you are able to see the activity from the past week only. The Standard plan holds activity data for 6 months. The Pro plan holds data for up to 1 year. The Enterprise plan holds data for up to 5 years. For more details about our plans, click here.
Each entry in the log is made up of this structure (from left to right):
- When the change was made
- Who made the change
- The item or group name where the change was made
- The column where the change was made
- The previous value -> The new value
Here's an example:
- This change occurred 8 days ago
- It was changed by Kayla
- The item where the change was made is called 'Daniella'
- The column changed was a Status column called 'RSVP'
- The Status was changed from 'Not Received' to -> 'Received'.
Track your Automations
You can even see changes made by Automations that you have set on your board! For example, here's a list of the Automations we use for this board:
Once an Automation has been triggered, the Board Activity Log is updated with the changes it was programmed to make! The robot icon representing Automations appears where the person who made the change is displayed. Click here to learn more about Automations!
Track permission changes
You can also see changes to the permissions on your board! For example, below you can see all of the recent changes to this board's permission settings:
How to filter the Activity Log
You can filter the Board Activity Log to display only the updates you need to see right now! Just click 'Filter Log' and select which filters you want to apply! You can filter by when the updates occurred, what group was updated, or which column was updated!
Below, you can see that we have filtered our log to only display changes that occurred today. When we're finished with this filter, we can just click 'Clear' to get back to our complete Board Activity Log!
You can filter by who made the change by typing the board user's name into the 'Filter by name' search bar, or clicking the People Column icon over here:
You can use the 'Filter by name' search bar to filter the log by the item's name! This is super useful if you are looking for specific items or groups that have been deleted or archived a long time ago!
The Last Viewed Log shows you who on your team last looked at your board and when, so you know who's keeping up with your team's workflow and how often they're checking in!
From your Board Activity Log, click the 'Last Viewed' tab to launch this log, like we did here:
How does it work?
The Updates Log shows you a list of recent updates to items in your board! You can see the entire update, and even reply or 'like' it from this window! At the top of each update, you'll see the person who updated it, the name of the board, the name of the category, and the name of the item that was updated! To the right of this information, you can see when the update occurred and even set an Alert Reminder! Learn more about Alert Reminders here.
The Item Activity Log
The Item Activity Log tracks all updates made to an item! This log compiles updates from only one item, rather than from the whole board like the Board Activity Log. To open the log, first choose which item's updates you'd like to see, and then simply click anywhere in the item's first column!
In the Item Activity Log, you can see a full history of the activity related to that item's updates and exactly when they occurred! All of the updates are organized with the most recent on top, and then descending from newest to oldest updates! You can also set an Alert Reminder on any of the updates!
Click the 'Info Boxes' tab to add or view files, images, Q&As, and notes! You can see who added this information and when! This is a great tool to keep all details relevant to one item together in one place!
Click the 'Activity Log' tab in the Updates window to view all changes that were made to this item. The changes are displayed just like in the Board Activity Log mentioned earlier in this article! The only difference is that here, you'll only see updates related to this specific item.
The Item Activity Log can also help you track when an item has been:
Filter your Item Activity Log
Sometimes the Item Activity Log can get really long and full of updates. If you're looking for something specific or only want to see certain updates, you can filter the list! You can filter by who made the change by clicking the People Column icon, or use the Filter Log option! Simply click 'Filter Log' to open the options window. Now, you can select filters such as when a change was made and which column a change was made in!
The Subitem Activity Log
Looking to track the different actions that you and your team performed on a board's Subitems? We created an Activity Log for your Subitems for this exact purpose!
To access the Subitems Activity Log, simply click to on a Subitem to open it up and then select "Activity Log". Here, you'll find an ongoing list of the actions performed on that given Subitem. 🙌
Export to Excel
You can even export your Item or Subitem Activity Log or Board Activity Log to Excel! It's really simple! Just click the Excel icon at the top right of your screen in the 'Activity Log' tab and open the file created!
If you have any questions, please reach out to our team by using our contact form. We're available 24/7 and happy to help! 🙂