Share and export your workdocs

4 min read

Feature

Your docs don't have to only exist within your monday.com account. You can print, present, share, broadcast, and export your workdocs. Keep reading to learn more!

Note: The option to publicly share a workdoc is not available on Trial accounts

How to create a public link

You can share a secure, read-only version of your workdocs to people external to your monday.com account via a shareable link.

Create a public link from any workdoc by clicking the "Share" button at the top of your screen.

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At the bottom of the pop-up link, toggle the "Get public link" button to "On". This will generate a unique link to a read-only version of your workdoc. You can copy this link and send it to anyone you want!

Shareable

Note: Once this link is generated, it can be accessed and shared by others.

The blue banner at the top of your screen indicates when a workdoc on your account is visible on the web. You can access the link by clicking "Preview".

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Tip: You can export your shared workdoc to PDF by clicking the export icon at the top right-hand corner.

How it works

Once you generate a public link, it can be shared with anyone, whether they are members of your monday.com account or not. The workdoc link is read-only, meaning that no changes can be made from the link and content is not interactive like a workdoc within your account.

What's the difference between a workdoc and a public link to a workdoc?

You cannot make any changes to the content of a public link
You cannot interact with the content in any way
"@ mentions" and linked items or boards will simply show text. The text is not linked and you cannot hover over for more information
Changes to a public link of a workdoc are are not refreshed immediately, but rather uploaded online in intervals of approximately 30 minutes
Files and attached videos will not be publicly visible
Comments will not be publicly visible
Embedded boards and widgets will not be publicly visible, as they contain account data

View

Note: Public links cannot be generated from workdocs that were created through the File Column.

To protect account privacy and security, only workdoc owners and account admins can create shareable links. In Enterprise accounts, these settings can be customized further. Read this article for more information on workdoc permissions.

Export your workdoc to PDF

Easily share your workdoc with colleagues by exporting it to a PDF document! To do this, click on the three-dot menu in the top right corner of your Doc and click "Export to PDF". Your PDF document will be quickly generated and saved to your computer downloads.

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Presentation and full screen mode

Take your presentations to the next level by using our presentation mode! This mode brings with it a new, sleek look by utilizing a view only mode with a wider layout. Access it by clicking on the dedicated icon in the top right of your workdoc that reads "Present mode" when you hover over it. You can switch background themes during your presentation and view your presentation in light, dark, or night mode!

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While full screen mode has the same wide layout look, you are able to edit, customize, and work on your doc as you would in the normal view mode! Full screen mode is a great option if you want to hide other distractions and focus on creating. Access it by clicking on the three dot menu in the upper right corner of your doc and click on “Full screen”.

If you have any questions, please reach out to our team right here. We’re available 24/7 and happy to help.

Kayla Kaplan - Quality check March 13, 2024 13:27