4 min read

Feature

As an account admin, you may be wondering which members of your account can invite other users. This is a great question! When it comes to inviting users to your account, your account's login settings will affect who will be able to invite others.

In this article, we'll look at four different login settings (email & password, authorized domain, Google SSO, SAML SSO) and how they affect who can invite users. Let's get to it!

Tip: Before we jump in, you can learn about how to invite users to your account here. Additionally, we recommend familiarizing yourself with the user types that we offer as well as the login settings that are available.

Email & Password

How does this setting work?

With the Email & Password setting active, users will be able to use their own email and password credentials in order to log into their monday.com account. Group 31 (1).png

Who can invite users with this setting?

Admins can invite anyone to the account as any user type.
Members can only invite guests to Shareable Boards that they are the board owner of.
If a member wants to invite a new user to the account, they will be able to send a request to their admin(s):

When a member uses this option, an email and a bell notification will be sent to all account admins.

Authorized domain

How does this setting work?

The authorized domain setting allows you to define a specific email domain that all users (aside from guests) must have in order to join the account. Additionally, with this setting, any person with this specified email domain can also join the account themselves without an invitation. Group 64 - 2024-07-17T132636.567.png

Who can invite users with this setting?

Admins can invite any user type, even if they do not have the authorized email domain.
Members can invite other members or viewers with the authorized email domain. Additionally, members can invite guests onto Shareable Boards that they are the board owner of.
Viewers can invite other viewers which have the authorized email domain.

Google SSO (single sign-on)

How does this setting work?

Google SSO, a secure authentication system, allows your team members to easily sign into monday.com using their Google account. If your organization's email domain is hosted by Google, users who have that specified Google domain will be able to sign up to the account without an invitation. Group 34 (2).png

Who can invite users with this setting?

Admins can invite any other user type as long as they have the same Google domain specified in their SSO setup. Guests with other domains can be invited by admins as well.
Members can invite other members or viewers as long as they have the same Google domain specified in their SSO setup. Additionally, members can invite guests onto Shareable Boards that they are the board owner of.
Viewers can invite other viewers if they have the same Google domain as specified in their SSO setup.

SAML SSO (single sign-on)

How does this setting work?

Using SAML SSO, an organization's IT or Operations team can easily manage all user login credentials across multiple applications at once. Having this in place provides an extra layer of security and allows you and your team to seamlessly log into various platforms using the same set of credentials. Untitled design (15).gif

Who can invite users with this setting?

Admins can invite any user type to join the account.
Members can only invite guests onto Shareable Boards that they are the board owner of.

Note: When SAML SSO is active, a user can be invited and created from within monday.com, however, their ability to log into the account will be set according to the Login Restrictions Policy set in the admin section of the account as in the image below.

Group 38.png

Note: When SSO Login Restriction Policy is set to "All users must use SSO" (the first option shown above) it disables the possibility of inviting Guests users, even for Admins.

Managing requests

You can manage all pending invitations from the Administration section of your account. To find this page, go to Administration > Users > Pending Invitations.