What can we help you with?

How to use the Calendar Integration

The Calendar Integration is one of our most popular features, and we're about to show you why! You already have a clear and organized workflow in your monday.com account, but what about all of the meetings and reminders in your external calendar? We'll show you how to sync all of your items and tasks to your external calendar so you can see everything in one place!   📆

Take it one step further and set up Alert Reminders with your external calendar so you'll never miss a deadline, no matter what! Keep reading to find out how to use them with Gmail, Outlook, iCal and more!  

 

How to set it up

First, make sure your board includes one or both of the compatible columns:

Date Column:

1.png

Timeline Column:

image_2.png

After you have filled all of your data into these new columns, you are ready to sync your calendar!

Tip:  If you set the time of your item, then your alert reminders will come at the exact time that you need to be reminded! Check out this article to find out how!

 

Sync with Google calendar

Step 1

Click the arrow at the right side of your Date or Timeline Column's heading to launch the column menu, and click 'Column Settings' like we've done below:

image_1.png

Step 2

 Google Calendar is the default calendar, so it already appears here under 'Sync column to calendar'. All we have to do here is click 'Sync' as shown below:

image_2.png

Step 3

This window will pop up, allowing us to choose whether we want to sync only the 'items assigned to me' or 'all the items on this board'. After we select an option, we just have to click 'Sync'!

image_3.png

Now, we'll get this message, letting us know that everything worked out just how we set it! 

 

Note:  The board will be integrated as a new calendar (you can change its name in the left pane). 

 

image_4.png

Step 4

Enable reminders for your tasks! Go to your Google Calendar Settings, and under 'Event Settings' select either 'Desktop Notifications' or 'Alerts'! 

 

Remove Google Calendar Integration

If at any point, we want to remove our monday.com items from our Google Calendar, we can just follow these simple steps:

Step 1

Click this link to open our Google Calendar's permission settings. 

Step 2

Scroll until we see 'Third-party apps with account access' and click 'Manage third-party access'.

image_16.png

Step 3

Click on 'monday.com Has access to Google Calendar' to manage these preferences

image_17.png

Step 4

Now, we just have to click 'REMOVE ACCESS', and our monday.com account will be disconnected from our Google Calendar!

image_18.png

 

Sync with Outlook calendar

Step 1

We're going to open up our Column Settings just as we've done in the previous section. 

Step 2

Under 'Sync column to calendar' we have two sync options: Google Calendar and Other Calendars. From the 'Other Calendars' option we can add any internet-based calendar that we use outside of monday.com! We'll just click 'Sync' to the right of 'Other Calendars' as indicated below:

image_2.png

Step 3

This window will pop up, allowing us to choose whether we want to sync only the 'items assigned to me' or 'all the items on this board'. After we select an option, we just have to click 'Sync'!

image_6.png

Step 4

Now we have generated a URL address that we can use on our Outlook calendar! We'll copy this link, and head over to Outlook!

image_5.png

Step 5

In our Outlook calendar, we'll select 'Add Calendar' from our menu's 'Home' tab. Next, we'll click 'From Internet..." like in the screenshot below:

image_7.png

Step 6

A window will pop up where we can paste the link we copied from monday.com in Step 4! Just click 'OK'!

image_8.png

Note:  The board will be integrated as a new calendar (you can change its name in the left pane). In order to get a better view of the calendar, you will be able to click on the arrow on the left of the calendar's name to view both calendars on the same view as below:

 

image_9.png

And that's all! Now we can see all of our monday.com tasks together with our Outlook tasks!

 

Sync with iCalendar

We're going to follow steps 1 through 4 from the previous section to get the URL address that we can use to sync our iCalendar! We'll copy this link, and head over to iCalendar!

Step 5

With our iCalendar open, we'll click 'File' in our computer's toolbar and then click 'New Calendar Subscription'.

image_10.png

Step 6

Now we can paste our monday.com calendar URL into the field below and click 'Subscribe'. 

image_11.png

Step 7

In the pop-up window, we can name our imported calendar and update its settings (including how often the calendar auto-refreshes from updates in monday.com) before clicking 'OK'. 

image_12.png

And that's it! Now we can see all of our calendars listed in the left pane, and even deselect some of the calendars to filter what tasks we view! All of our monday.com tasks appear in red in our calendar, but we can right-click the calendar's name to customize the color!

image_14.png

After integrating your Timeline or Date Columns with your external calendar, you can quickly set up alerts for upcoming item deadlines. That way, the alerts will pop up even if you don't have your monday.com account open!

All you have to do it set reminders from your external calendar, and you will receive all of your monday.com item reminders in your external calendar!

 

We hope this helps! If you have any more questions, please feel free to contact our  Customer Success team 24/7!  We'd love to assist :)