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Google Calendar Integration

You already have a clear and organized workflow in your monday.com account, but what about all of the meetings and reminders in your external calendar? We'll show you how to sync all of your items and tasks to your external calendar so you can see everything in one place. 

Take it one step further and set up Alert Reminders with your external calendar so you'll never miss a deadline, no matter what. Keep reading to find out how to use them with our Google Calendar integration!  

 

Two-way sync with Google Calendar

There are two ways that you can connect your monday.com account with your Google Calendar. First, we'll look at how to create a two-way sync. The following step-by-step instructions can be used to set up the two-way sync up for your account.

 

Step 1: Add a date column and locate the integration recipes

First, make sure your board includes a Date Column:

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After you have filled all of your data into a date column, you are ready to set up your integration!

To begin the Google Calendar two-way sync, click on the "Integrate" button at the top of your board. From the Integrations Center, search and select the Google Calendar integration as so:

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There, you'll find three separate Google Integration recipes. You'll need to add two recipes onto your board for the two-way sync to work:

  • One that creates an event in Google Calendar based on an action in monday.com
  • One that creates an item based off a new event in Google Calendar

We'll learn more on how this can be done, in a bit!

 

Step 2: Add the first recipe

After locating the recipes, it's time to add the desired ones onto your board!

Start off by selecting a recipe that will create an event in Google Calendar based off an item on your board (such as one of the two outlined in red below) and then follow the steps on your screen to connect your Gmail account.

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It is important to note, when connecting your Gmail account, the following fields must be selected in order for the integration to work properly.

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Step 3: Configure the first integration recipe

After completing the connection of your account, you'll be redirected to the recipe that you chose.

There, click on the underlined fields in the recipe to configure it. In our example below, we selected the "event" field to map out how the Google Calendar event will appear according to the columns on our board.

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In this example, when a new item is created or updated on our board, a Google Calendar event will be created with the duration of the event according to the start date and end date of the item, the title of the event as the name of the item, and the status as the Phase I status label that the item has.

Note: In order for this integration recipe to work, you must add a time to the start and end Date Columns of the item on your board.

 

Step 4: Add the second recipe and configure it

Now that your first recipe is complete that will allow for an event to be created in Google Calendar based off of an item on your board, it's time to add the second recipe to create an item on your board based off of a Google Calendar event!

Click to add another integration and make sure to choose the Google Calendar Integration recipe that states "When an event is created in Google Calendar, create an item, and sync future changes from Google Calendar".

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This time around, select on the "item" field and map out how you'd like a new item to be created on your board in accordance to the Google Calendar events that are added!

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Step 5: Watch the magic happen!

With both Google Calendar Integration recipes set-up, you should have a full two-way sync in place! Now, each new item that is created or assigned to a specific person will appear as an event on the connected calendar and every new calendar event will populate as an item on your board. 🎉

 

Google Calendar integration column

When adding any Google Calendar integration recipe, an integration column will be added automatically onto your board with a link to each respective Google Calendar event. Clicking on a link here will direct you right to the event on your own calendar!

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Two-way sync supported fields

The following fields are supported when using our Google Calendar two-way sync.

 

Supported fields from Google Calendar to monday.com

  • Title
  • Status
  • Location
  • Start Time
  • End Time
  • Attendees
  • Description
  • Event’s creator

Supported fields from monday.com to Google Calendar

  • Title
  • Location
  • Start Time
  • End Time
  • Attendees
  • Description

 

Show monday.com dates on your Google Calendar

The second way that you can sync your board is through a one-way sync with your Google Calendar, allowing you to display the dates from your board directly on your calendar. The following step-by-step instructions can be used to set the one-way sync up for your account.

 

Step 1

First, make sure your board includes a Date Column:

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Or a Timeline Column:

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After you have filled all of your data into a date or timeline column, you are ready to sync your calendar!

Click the arrow at the right side of your Date or Timeline Column's heading to launch the column menu, and click "Column Settings" as we've done below:

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Step 2

 Google Calendar is the default calendar, so it already appears here under "Sync column to calendar". All we have to do here is click "Sync":

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Step 3

This window will pop up, allowing us to choose whether we want to sync only the "Items assigned to me" or "All items on this board". After we select an option, we just have to click "Sync"!

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Now, we'll get this message, letting us know that everything worked out just how we set it! 

 

Note:  The board will be integrated as a new calendar (you can change its name in the left pane). 

 

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Step 4

Enable reminders for your tasks! Go to your Google Calendar Settings, and under "Event Settings" select either "Desktop Notifications" or "Alerts"! 

 

Remove Google Calendar Integration

If at any point, you want to remove your monday.com items from your Google Calendar, you can just follow these simple steps:

Step 1

Click this link to open your Google Calendar's permission settings. 

Step 2

Scroll until you see "Third-party apps with account access" and click "Manage third-party access":

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Step 3

Click on "monday.com Has access to Google Calendar" to manage these preferences

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Step 4

Now, we just have to click "REMOVE ACCESS", and our monday.com account will be disconnected from our Google Calendar!

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If you have any questions, please reach out to our team by using our contact form. We're available 24/7 and happy to help!