You already have a clear and organized workflow in your monday account, but what about all of the meetings and reminders in your external calendar? We'll show you how to sync all of your items and tasks to your external calendar so you can see everything in one place. Keep reading to find out how to use them with our Google Calendar integration!
Getting started
There are two ways you can connect your monday account with your Google Calendar:
- Two way sync - if something is updated on your Google Calendar, it will reflect on your monday.com account (and vice versa)
- One way sync - will allow you to display the dates from your monday board directly onto your calendar
Two-way sync
Add a Date Column and locate the integration templates
First, make sure your board includes a Date Column and start filling all of your data. Once done, open the Automation center from the Integrate button located on the top right of your board. Search for Google Calendar or select the banner from the Integrations featured.
There, you'll find the Google Integration templates. You'll need to add two templates onto your board for the two-way sync to work: One that creates an event in Google Calendar triggered by an action in monday.com and one that creates an item triggered by a new event in Google Calendar.
Add the first template and connect your account
Select a template that will create an event in Google Calendar triggered by an item on your board (one of the two outlined below).
Then, if you haven't connected your Google account yet, you'll see the following screen appear prompting you to make the connection. Click on Connect to proceed.
Next, you'll be prompted to choose which account you want to connect with. Then you'll see the following screen, which will ask you to agree to the Google Terms and Services. Click on Continue to proceed:
Next you'll see the following screen, which will ask you to grant monday access to your Google Calendar account. Click on Allow to proceed:
Configure the first integration template
After completing the connection of your account, you'll be redirected to the template that you chose. There, click on the underlined fields in the template to configure it. In our example below, we selected the event field to map out how the Google Calendar event will appear according to the columns on our board.
Add the second template and configure it
Now that your first template is complete that will allow for an event to be created in Google Calendar based off of an item on your board, it's time to add the second template to create an item on your board based off of a Google Calendar event.
This time around, select on the item field and map out how you'd like a new item to be created on your board in accordance to the Google Calendar events that are added.
Watch the magic happen!
With both Google Calendar Integration templates set up, you should have a full two-way sync in place. Now each new item that is created or assigned to a specific person will appear as an event on the connected calendar and every new calendar event will populate as an item on your board.
Integration column
When adding any Google Calendar integration template, an integration column will be added automatically onto your board with a link to each respective Google Calendar event. Clicking on a link here will direct you right to the event on your own calendar.
Supported fields
The following fields are supported when using our Google Calendar two-way sync:
One-way sync
Syncing your monday board with your Google Calendar will allow all the dates from your board to show directly in your calendar. The one-way sync is from monday to Google so if you update anything on Google calendar, this will not be reflected in your monday board.
First, make sure your board includes a Date Column or a Timeline Column. Once you have filled all of your data into a date or timeline column, you are ready to sync your calendar.
Click on the three dots that appear on the column title once you hover on it, click on Settings and then on Customize Date column:
Google Calendar is the default calendar, so it already appears here under Sync column to calendar. All we have to do here is click on Sync next to Google Calendar.
The following window will pop up, allowing you to choose whether you want to sync only the "Items assigned to me" or "All items on this board". After you select an option, click on Sync, and you're done!
Now you can enable reminders for your tasks. Go to your Google Calendar Settings, and under "Event Settings" select either "Desktop Notifications" or "Alerts"!
Remove Google Calendar Integration
If at any point you want to remove your monday.com items from your Google Calendar, you can follow these simple steps:
Open your Google Calendar's permission settings. Scroll until you see Your connections to third-party apps & services and click on See all connections:
Click on monday.com to manage these preferences. Scroll all the way down the page and click on Delete all connections you have with monday.com to disconnect it from your Google Calendar.
If you have any questions, please reach out to our team right here. We’re available 24/7 and happy to help.
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