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The Burndown Chart

 

Who can use this feature:
Available on monday dev

 

With monday dev's burndown chart, you can automatically generate a graph representing the effort your team has made and has yet to complete from your "Tasks" board. Keep reading to learn how to interpret, filter, and track activity in your burndown chart to help your team stay on track throughout your sprints. 

 

What is a burndown chart?

A burndown chart is the best way to track all aspects of your sprint's progression. It's a graph depicting the amount of work and effort for your team during a sprint along the sprint's timeline. It is used to compare the progress of your sprints to what was planned based on the sum of work days, hours, and story points. The y-axis lists the story points, or effort, while the x-axis shows the total time allotted for the sprint. 

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How do I create one?

To create a burndown chart, click the "Burndown" button beside the status bar of your active or completed sprint.

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The chart can be generated for an active or completed sprint and is configured using the following columns on your board:
  • Status Column - you can select the column that indicates your tasks' statuses
  • Effort estimation - pull data from your Estimated SP column, for example
  • Ideal progress - calculated from the start of the sprint and projected to the end of the sprint

 

The line chart is drawn along the dates of the active sprint on the x-axis and number of story points on the y-axis. The green (dashed) line represents the ideal "burn rate" planned projection of estimated effort in the given timeline, while the blue line indicates the remaining estimated effort. Each data point marks a change in the sprint's scope and the height reflects the change in total effort during the sprint. 

 

Tip: A downward trend in the graph could either indicate a reduction in the number of story points or a change of an item's status to any "Done" status

 

Burndown settings

Customize your chart to work best for your team by using the settings menu. To open it on the right side of your chart, click the cogwheel icon at the top right corner. 

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First, choose how you'd like to see your data displayed. This setting will change the y-axis and how your tasks are plotted on the chart.

You have the option to view your data based on:

  1. Sum of columns - the number of story points ascending from zero to the total sum of SPs in your sprint at the top of your chart
  2. Number of tasks - the number of tasks in your sprint regardless of their effort

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Next, choose which Status Column on your "Tasks" board your chart should pull data from. You can choose your "Status" column, a priority column, type, etc. 

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Now you have to assign your Numbers Columns to the lines of your chart. Choose the correct column to represent "estimated effort" in order to generate the green dotted line, and choose the column that represents "actual effort" to generate the blue line. 

The choice will to lend data to your y-axis, or "effort". Here, you can choose between your actual story points or estimated story points, or any other unit of measurement implemented into your "Tasks" board. 

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Some additional settings at the bottom of your settings pane include the option to display or exclude weekends from the chart, a "today indication" to give context to where you stand today in the form of a green vertical marker, and a third orange graph line displaying the "total scope" of your sprint.

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Choose a breakdown

Click the "Breakdown" button or scroll to "Breakdown by" in the settings menu to change the breakdown of your chart. You can choose from any of the Status columns to see your items divided by your status labels. To remove the breakdown, simply click the "x" on the label in the menu or click the "Breakdown" button. 

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Activity log

Team members can use the activity log for more information regarding any of the data points on your burndown chart! 

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Click the little arrow to the left of your chart to open the left pane. Here, you'll find an activity log organized in chronological order with most recent events at the top descending. Each item on the activity log represents a change to one of the items in your sprint. The heading is the change made, and below, the team member who made the change is listed beside the name of the item. 

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Filter your chart

You can customize your chart by filtering it by any of the "Status" or "People" Columns on your "Tasks" board. Once your burndown chart is open, click the "Filter" logo at the top left corner to launch a list of available quick filters

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You can filter using the "People Column" on your board, which is most likely the task owner, to see only tasks belonging to the respective person. Click "Me" to view the chart only displaying tasks assigned to you. You can also choose from any of the "Status" columns in order to filter for only the best effort or critical tasks, for example. 

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Tip: After selecting filters, click "Save" at the top right corner of the filter window to save this chart to your board view, and it will automatically be applied to all other burndown charts on the board. 

 

 

 

If you have any questions, please reach out to our team right here. We’re available 24/7 and happy to help.