My Work is a great way for you to see everything you and your team need to accomplish! It works by collecting all the tasks across your monday.com account that have been assigned to you, and organizes them based on when they were assigned! It's a great way to visualize all of your work in one place! 📆
How does it work?
To open up My Work, click the brand new checklist icon in your left panel! When you hover over the icon, it should say "My Work"!
If you don't see the My Work icon in your left pane, you may first have to enable the feature. It's really simple - just click your profile picture, click 'monday.labs', and then scroll until you find "My work replace my week". Click the blue 'Activate' button, right here:
Here, you will find all of the tasks that have been assigned to you on any of the boards in your account! This means that in order to see an item appear in My Work, you will need to first make sure that there is a People Column on the board, and that you are assigned!
The items in My Work are organized according to when they were assigned to you, but no other factors have been taken into consideration. For example, due dates or timelines are not considered when categorizing the items into sections. Other columns such as the priority or status of your items are also not considered, which means that some of the items that appear here may already be completed.
What information can I see here?
The items in My Work each have a heading showing the name of the board followed by an arrow and the name of the group that the assigned item belongs to. Below, you can view the item itself almost exactly as it would appear within your board, including the item's name on the left, and the column data. If there are a lot of columns on the board your item belongs in, you may have to scroll to the right to see all of the item's data. The color on the left side of the item just helps you visually differentiate between the 3 My Work sections we just discussed.
What order do the items appear in?
The items that appear in My Work are items that were assigned to you, or that you have assigned to yourself! They are organized into 3 sections. Beside each section, there is a number that indicates how many items are in the section. Let's check them each out:
- Assigned in the past week
This section is at the very top of your My Work page, and shows you the items that were most recently assigned to you! These items appear in chronological order, from newest at the top down to oldest at the bottom. Everything assigned in the past 7 days will appear in this section and move to the next section automatically after 7 days.
- Assigned in the past month
The items in this section have all been assigned to you between 7 and 30 days ago! They appear in chronological order, from newest at the top down to oldest at the bottom.
- Previously assigned
All of the items in this section have been assigned to you more than a month ago. They appear in chronological order, from newest at the top down to oldest at the bottom.
If you don't need to see older items, you can collapse sections to hide them from My Work, and then expand them when you want to refer back to them!
Edit items right from My Work
No need to jump to your board to see more information, everything you need to know about your item is found right here, including the Updates Section! You can even edit your items right from My Work by clicking the pencil icon to change the item's name, opening the Updates Section to add, edit, or reply to an update, or click any of the column cells to make changes!
Filter the items in My Work
If you're a little overwhelmed by the number of items you see here in My Work, you're not alone! But don't worry, we know that not everything here is relevant to you right now, so we'd added three different ways you can filter or narrow down the items you see here so that you only see what you need to see! Let's check them each out:
- Use the keyword search
You can narrow down your items to only items that contain a certain keyword! Click the search bar just below the lamp image at the top left corner of your screen, and type in the relevant keyword! Now, you should only see items that contain that keyword! The number beside each section will now reflect the number of items that meet your search parameters within each section!
- Filter your items
Use the tornado filter icon at the top left corner of your screen to fill our specific search parameters! You first have to select one of the boards that appear in your My Work from the dropdown menu, and then you can select filters from the groups and columns in that board! These filters will stay until you navigate away from My Work, or you click "Clear". You can click "Save" in the top-right corner of the filter pop-up window if you'd like to see these results next time you open My Work!
This feature is very similar to the Quick Filters in your boards, so you can check out this article to learn more about how it works!
- Hide boards
You can choose to display or hide items from certain boards in your account! Click 'Hide boards' at the top-left corner of your screen to open up the pop-up window with the list of all the Main Boards in your account, and Private or Shareable Boards that you are a member of. By default, all boards are visible in My Work. To hide a board, just tick the blue box to the right of the board's name, and click "Done" when you're finished. Now, in My Work, you will no longer see items you were assigned to from hidden boards.
This is a brand new feature that has just been released! We have big plans so you can expect lots of awesome improvements coming soon! Up next will be the ability to sort the items in My Work! We'll also be adding the option to hide certain items from view so that you don't have to see completed tasks, or items that you don't need to keep an eye on.
As always, we love to hear your feedback, and are available 24/7 for any questions you may have! Feel free to reach out to our amazing Customer Success Team!