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Restrict who can join your account

The default setting on your monday.com account is that only admins can invite new users from any email domain. However, these settings can be changed to ensure that only users with a specific, authorized email domain can join your account without invitation and that non-admins can also invite users to the account which have this email domain.

Additionally, on the Enterprise plan, the invitation of guests to the account can be restricted to certain domains as well!

 

Read on to learn about how you can make these changes on your account. 🙌

 

Restricting new joiners to a specific email domain

Primer Paso

Select your Profile Picture (avatar) and click Admin:

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Paso 2

Select "Security" from the menu on the left. The Security section will open on the default tab which is the "Login" tab:

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Paso 3

If the Email & Password section is collapsed, click on the blue "Edit" button to the right of the section header:

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Once this section is open, select the box to enable the Authorized Domain option and type in the chosen domain in the box as so:

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If this setting is enabled on your account, any user with the authorized email domain can join the account without an invitation. Additionally, account Members or Viewers can also choose to invite users from the authorized domain.

 

Note: If you choose to activate Single Sign-on (SSO) for your account, the 'Authorized Domain' option will be disabled and users will be able to access the account according to the account SSO settings. To read more about SSO, check out this article.

 

Restricting email domains for guests (Enterprise only)

On the Enterprise plan, admins are able to control from which email domains guests are able to be invited to the account. There are three available options for this:

  1. Approve any domain
  2. Approve specific domains
  3. Don't approve specific domains

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Let's review what each option means exactly, below!

 

Note: A guest must have a different email domain than the first user of the account in order to be invited, regardless of the options mentioned below.
  • Approve any domain 

The 'Approve any domain' option is the default setting and it allows any person to be invited as a guest on the account, no matter what their email domain is! Choosing this option will not set any restriction on which email domain guests must have in order to be invited to the account.

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  • Approve specific domains

By choosing the option 'Approve specific domains', you can define which email domains you approve to have guests invited from. Simply type in an email domain, and press enter or space to add it to the list of approved domains!

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Once you've added one or more domains to this list, (such as monday.com, abc.com, and 123.com in the GIF above) guests can then be invited to the account as long as their email address ends in one of those domains.

 

  • Don't approve specific domains

The final option of 'Don't approve specific domains' allows you to define which email domains you do not approve guests to be invited from. Similar to the option above, simply type in an email domain, and press enter or space to add it to the list of domains which are not approved.

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With this option, guests will not be able to be invited to the account if their email ends in one of the domains specified here. 

 

Note: To learn more about guests and the different user types that we offer, check out this article.

 

That's it! Stay in control of exactly which users join your accounts with the help of these settings. If you're looking to change account permissions for your team regarding other actions on the account, check out this article: How to set up account permissions.

 

If you have any further questions, feel free to reach out to us at support@monday.com. We're here for you 24/7😄