With monday.com, managing your files has never been easier! Upload your files, share them with your teammates and collaborate on them together to improve your workflows! 🙌
There are four ways you can upload files and documents in monday.com:
- The Updates section
- The Status box
- The Files Column
- The Files Gallery
Let's go over each one of them!
1. Updates section
Click on the speech bubble icon on any item to view the the Updates Section as seen below. Next, click on "Add files" in the lower left corner of below the Updates box and select the file you would like to upload from either your computer, Google Drive, Dropbox, Box, or OneDrive & Sharepoint.
In case you made a mistake and would like to delete and/or edit the post, select the arrow on the right of the update and select "Edit update" or "Delete update for everyone" depending on your preferences.
2. Status box
If you'd like to add an attachment to a Status box on the board, click the "+" sign in the upper right corner of any Status label. Next, click on "Add files" in the lower left corner and a drop-down menu will appear for you to upload a file:
3. The Files Column
The Files Column allows you to add files to your board to a column dedicated entirely to all kinds of files. Simply click inside the column cell and choose how to add your file.
Once your files are added, they will look like little icons within the column. Hovering over a file will show you a preview of it!
The new Files Gallery allows you to view all of an item's files (from both the File Column and/or the Updates Section) in one easy-to-use gallery display. You can also directly upload new files. View the Files Gallery by clicking on an item to open up its Updates Section and select on the "Files" tab. From the Files Gallery, you'll be able to add a new file by clicking on "Add file" on the top left.
You can make comments and communicate on any files with the help of the annotation feature! Open your files from the Files View, Files Column or the Files Gallery. From there, you’ll be able to see comments previously added by your team members and add your own, without needing to leave your board!
See all your files in one place
You can view and access all the files stored in a single item using the Files Gallery, or, you can view all of the files from your board using the Files Gallery View.
Access the Files Gallery by clicking on an item and selecting on the "Files" tab next to the Updates section. Easily scroll through and manage all of an item's files in one gallery-like view:
Alternatively, use the Files Gallery View! This view allows you to see all the files from your board in a consolidated, gallery-like view or as a widget within a Dashboard! 📋
If you have multiple files uploaded to one item in the Files Column, you can download them all at once in a zip file! When you click on any file from the Files Column or the Files Gallery View, you can click on the download icon. From there, you can either click "Download file" to download the single file that you are viewing or "Download all as zip" to download all the files in the item into one zip file.
Currently, anyone that has access to your board will be able to download and edit files. If you would like your files to remain restricted, you can add them in the Files Column. Once added, you can set up board permissions allowing only owners of the boards to edit the board. Check out this article to learn more about it!
Admins of the account are now able to enable or disable link previews in the Updates section. You can read how to do it in this article :)
500MB is the maximum file size in each item. If you're finding that files you'd like to upload are bigger than that, you can create a zip file and upload that instead or upload from Google Drive, Dropbox, Box, or OneDrive. We currently do not support HTML files. The best way to handle this would be to zip it and then upload it.
If you have any questions, please reach out to our team right here. We’re available 24/7 and happy to help.