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Sprint Planning

If you’re managing a software team, there’s a good chance you’re assigning tasks in iterations or sprints. With this workflow, you want to quickly move tasks from a backlog into the upcoming sprint, assign ownership, and track the status of each item. You can do this all with monday.com!

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What is Sprint Planning and who uses it?

A team uses Sprint Planning when they determine the product backlog items they will work on during a specific sprint. This is common in Scrum project management. 

Spring Planning is an excellent way for product managers and developers to prioritize their upcoming tasks and set a schedule towards completing tasks. Now, let’s start building out your board!

We’ve provided a 5 step guide below to show you how to create a board for Sprint Planning! Let's get started! 🎉

 

How to build your Sprint Planning in 5 Easy Steps

Step 1 - Get started by adding one of our predesigned templates

You can use the Sprint Planning template or Start from Scratch to build your Board, then customize it to best fit your teams' needs! Check out the Software Development section on the Templates list when creating a new board 

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You can also check out this monday.com story that we've created especially for you, and add it directly to your board.

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Step 2 - Customize your board

  • Groups

On this Sprint Planning board, we've divided each group by upcoming sprints, as well as the backlog. This way you can keep an eye on items to prioritize in the backlog and understand what the team needs to complete this sprint and across following sprints.

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You could also group them by priority or tag categories. You can customize it in many unique ways to make it easiest to use for your team!

  • Item

Once you have set up your groups, you can start adding your items. An item can be each task feature that you plan to complete in the relevant sprint. Items that are backlogged may have a lower priority than those in the upcoming springs

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  • Columns 

Columns help ensure that we have all the relevant information in one place for each fix or task we need to complete in the sprint. We have over 20 different columns allowing you to customize your board.

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People Column:  Each developer will be assigned to certain tasks across multiple sprints. The people column is helpful to visualize which developers are assigned to which items, without over-allocating them. 

Numbers Column: In order to keep track of how many days each item in a sprint takes we use a numbers column. This columns is easily customizable and in this case we've add units for the number of days this will take.

Status Column: By adding status columns and customizing the labels, you're able to track each item and its phase! Status columns' can be added to reflect the item's status, the priority and more. 

 

Step 3 - Move items from Backlog to next sprint

With this template, you can populate the tasks in your next sprint from items in your backlog. When a task needs to be done, add it to the backlog and fill out the estimation and priority. Then, during sprint planning, click the check mark next to the item, click Move to and then decide the group you want to move to Sprint 2 and assign ownership to your engineers. 

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Alternatively, you can also use the monday.com automations to automatically move your tasks from the backlog as soon as the status changes.  For more information check out this article. 

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Step 4 - Add an integration with GitHub

You can use our GitHub integration to unify communication and deploys in one place. When committing changes based on a task on your board, #mention the item ID in the commit message and use our native GitHub integration to have the commit appear as an update on that item.

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Step 5 - Add a link column

monday.com is built for flexibility. If you need to add additional data for sprint planning, you can click the “Add column” button and add extra information. This is great for including links to design mockups and Github repos.

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By following these five quick steps, you're all set and ready to get started using monday.com to manage Sprint Planning!

If you have any questions at all, feel free to comment below and we will be happy to help you!