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The Time Tracking Widget

Do you want to measure how much time your team's tasks are taking across your boards? The Time Tracking Widget shows the total time spent on items across one or multiple boards—both on an individual level (for the people assigned)—and for the entire team!

It's great for resource management, making sure work is distributed effectively across the team, and to simplify reports for billable hours. 

How does it work?

Step 1 - Choose your boards

First things first: When creating your Dashboard, choose the boards that you want to showcase. In this case, we are choosing one board:

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Note:  The Time Tracking Widget is based on the Time Tracking Column, so you first need to input your time tracked into the Column before we can see the data displayed in the Widget. Check out this article to learn how to set it up.

 

Step 2 - Add the Widget

Click on "Add Widget" at the top of the Dashboard page to see the list of options and select "Widgets Center" as seen below:

 

Screen_Shot_2021-10-01_at_10.53_1__1_.pngOnce inside the Widgets Center, simply search for the Time Tracking Widget and select it to add it to your Dashboard:

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Step 3 - Customize your settings

In the right panel, you can set up your Time Tracking Widget with completely customizable settings! Let's go through each of the categories of settings together!

  • Boards and Groups

First, under "Boards", we can choose the boards we want to see in our widget, and under "Choose groups", we can select the groups we want to display data from:

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We've selected one board to display in our Time Tracking Widget. Our board represents all of the dogs we walk in our dog walking company, and uses the Time Tracking Column to track how long their walks are:

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  • Time Tracking

If you have more than one Time Tracking Column, choose which one you want to display in your Widget under "Time Tracking."

Next, choose how you wish to group your tracked time. You can group them by any column on your boards! In the example below, we've grouped our tracked time by our Status Column and this shows us the total amount of time our dog walkers walked on each day of the week:

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In the example below, we've chosen to group our time tracked by the People Column. This way, we can see how much total time was tracked under items assigned to each person:

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Below, we've chosen to group our time tracked by time tracking sessions. This way, we can see how much time was actually logged by each person, regardless of who was assigned to that item. For example, this week Lea was scheduled to walk 6 dogs, which totals around 6 hours of walking. She couldn't make one of her walks this week, so she asked Kayla to fill in for her. So in this case, grouping by the People Column shows the scheduled walks, while grouping by time tracking sessions shows the actual walks!

This can be super helpful for both the employer and employee when it comes to billable hours!

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  • More settings options

Next, under 'More settings options', we can choose a timeframe! Here, we can choose whether we want to see all of the time tracked over a day, week, month, or even year! We've selected "Weeks" in the example below and we can use the arrows to move back and forth in our calendar to display different weeks!

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We can also choose to be alerted when a group reaches its threshold! In our company, we want our dog walkers to try to stay under 5 hours of walks per week, so we set our threshold at 5 hours. Then, we chose the color red to highlight the time tracked that has exceeded our threshold. As you can see below, Kayla walked for almost 8 hours this week, passing our threshold by almost 3 hours. Now we'll be more aware to stay on top of this next week so that everyone stays under the threshold!

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If you have any questions, please reach out to our team by using our contact form. We're available 24/7 and happy to help!