New to monday.com? Welcome to the monday.com glossary of all the need-to-know terms needed to get started! This will help you understand our jargon; keep reading to learn more! ✍️
A folder can store similar boards together. They are also useful for companies that have a number of different departments. For example, you could create sales, marketing, design, and HR folders, and then drag and drop all the related boards into the corresponding folders. To learn more click here.
A board is where you can manage anything; it could be a project, a task board, a roadmap, sales pipeline, a budget… the possibilities are endless. Main boards are visible to anyone who is a team member within your account (whether they are viewers or members). Anything you will create in this section will be accessible and transparent to your team members. To learn more click here.
Shareable boards are used when you want to share a board with people outside your team or company, such as clients, interns, or freelancers. You can invite these individuals as guests within your account. To learn more click here. You can also invite your team members to our shareable boards. They will only be able to see the shareable boards they have been invited to.
Private boards can only be seen by the user who created the board and those invited to join this board. The private boards are only for internal users meaning that you cannot invite guests on a private board. Both viewers and members can be invited to a private board. To learn more click here.
A group of items within a board. You can have multiple groups on a board; it allows you to organize and categorize your items in a manner which best suits your needs. Some ways that you can categorize your items by are months, weeks, days, phase of a project, or anything else you need! To learn more about groups, click here.
An item is a single row within a group on a board. It usually consists of a single task or item within your project or task board. To learn more about items, click here.
Columns are part of the foundation of your board. We offer many types of columns allowing you to build your board exactly the way you want it to be. You will find all our columns in the column center. Check out this article to see all our column choices.
This panel shows the list of all your boards on the left side of your screen, segmented by the three board types, Boards, Shareable, Private.
Three dots Menu
The three dots menu is located on the top right of your board. This includes multiple settings and functions for each individual board. Click here to learn more about what you can you do with this button.
An admin is kind of like a super user with some cool super monday.com powers. But really, the admin has the ability to oversee the entire account; managing everything from users and boards to security and billing. This allows for one team member (or more if you choose) to manage his/her team effectively and securely. To learn more about it, check out this article.
Team members are your teammates or employees in your department or organization with whom you work with every day. Team members can see all information on Main Boards, and can be invited to collaborate easily on both Shareable and Private Boards. There are two type of team members: the members and the viewers. Check out this article to learn more about it.
Guest users are users that are external to your team, such as a vendor, client, freelancer or outside consultant. Guests can only be invited to a Shareable Board/s and as such, will NOT be able to view information on Main or Private Boards. To learn more about guests, check out this article.
Subscribers are admin, team members, guests that are following your board. This means that each time someone will post an update on this board, it will appear in their inbox. To learn more about it, check out this article.
A board owner is either:
- The person who created the board
- Any subscribers of the board which the board creator has chosen to be co-owners of the board.
A board owner can only be a member or an admin. Viewers and guests cannot be granted ownership access to a board.
The Inbox 📩
The Inbox is where you will see all updates from board you are subscribed to, even if you are not specifically mentioned in that update or assigned to each item. You can think of this as a news feed, where you can see everything your team has posted on those specific boards.
My Week 📆
My week is a great way for you to see everything you and your team need to accomplish this week, next or even what is overdue. It works by collecting all the tasks across your monday.com account that are due in the current week. To learn more about it, click right here.
The Bell Icon 🔔
The little bell icon on the top of the screen. The bell notification is where you receive all of the information that specifically relates to you (i.e something you were tagged in, assigned to, a reply to an update you left, etc…). To learn more about it, click right here.
The Search filter board
The bar on the top left of each board to search or filter information on the specific board. This is where you can search or filter something on the board level. Check out in action how it works.
The Search Everything
Located on the top of your account, provides the ability to search across all boards you have access to within your account. (i.e. name of a board, tasks assigned to a team member, status, name of an item, filter by date, etc…). Learn more about it in this article.
The Boltswitch ⚡️
We have created the Boltswitch to easily search and navigate from one board to another without scrolling down. This article explains how it works!
The Batch Actions
With the batch actions, you can now edit, move, delete, archive, export and even duplicate just one click! Check out this article for more info.
The Updates Section
When clicking into each item, you can find the updates section. The updates section allows you and your team to communicate, social media style, inside an item, keeping all the conversations about a specific task or project in the same place and in context. This can be used to centralize all communication related to an item as well as adding attachments and gifs. This article covers all you can do with the updates section.
The Info Boxes
Info Boxes hold a different purpose than updates. These are steady, rearrangeable boxes that are often used for documentation organization and storing certain information related to an item in an easily accessible way.
The Activity Log
Wondering how to keep track of your team's activity? The Activity Log is your answer. You will find it on the top right of each board (by clicking the heartbeat icon) as below:
For more information about the activity log, check out this article.
The Board Views 📊
At monday.com, we love to make everything visual: colors, graphs, shapes, etc. So we came up with the amazing board views, which allow you to visualize your board's information in multiple ways. 📈 📉 Check out this article to learn all about the board views.
The Timeline is the view that allows to see all your tasks in one view. It's just like the Gantt chart, but more beautiful! Click here to learn more.
The Recycle Bin 🗑
Accidentally deleted your board, item or column? Not to worry, we found a solution for you! All deleted items within your Main, Shareable, or Private boards will appear within the Recycle Bin. For more information check out this article.
The megaphone is a feed to let you know the latest at monday.com! You can see new feature announcements when they are released by clicking on the icon.
If you get stuck or have any more questions, please feel free to email us at [email protected]! We are here for you 24/7!