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How to build your boards in Kanban style?

Kanban is one of the oldest and most popular project management techniques that aims to enable users know exactly what to do, prioritize tasks, see the pain points at a glance, and match WIP (work in progress) to team capacity. Kanban got very popular across many industries as it was very flexible, visual and very simple.


In this guide, we will walk you through on how to use the Kanban method for your monday.com boards. 🙌


The Kanban View

The Kanban view is an easy way to create a Kanban view of any board. To add a Kanban view, click on the arrow next to the button "main table" located on the top left of your board. Click on "Kanban" as below: 


Once you've got to the Kanban view, select the columns for the view in the left panel, and your Kanban view of a board is ready!


You can also change the status of the tasks by dragging and dropping them between the columns in the Kanban view.


For more information about the Kanban view, check out this article


Organizing the boards in Kanban style 

Let's say for example you have a small factory that produces custom-made bicycles and you need to use the boards to track inventory:


 In this board you have the list of all the items that are used in the production, and you need to make sure that you always have enough. Every time the item is used, the team members update the status demonstrating how many items are left, and once there is just one item left (or any other critical amount), you can simply drag and drop this item into a group of items “Need to be ordered”.

All the statuses are color coded, so you can see at a glance, when it’s time to move the item from one group of items to another and generally have a big picture of how many items need to be ordered.

Another example when you can use Kanban methodology for software development. Let’s say, you are planning the launch of a new feature and want to track what team is currently working on the feature:


In this example columns are serving as Kanban buckets, and status update shows when the feature or task moves from one department to another and allows you to have a big picture of where things are at a glance. 


If you have any questions or need help with organizing your boards in Kanban style – feel free to reach out to our Customer Success team at [email protected]. We are here for you 24/7 and happy to help!