How to build your boards in Kanban style?

Kanban is one of the oldest and most popular project management techniques that aims to enable users know exactly what to do, prioritize tasks, see the pain points at a glance, and match WIP (work in progress) to team capacity.

Initially Kanban technique was introduced by Toyota in late 1940s who started optimization and aimed to have just enough equipment to meet the production needs and not to store excessive materials, details, etc in order to reduce the wastes. They were using Kanban cards that were organized into three bins (for three departments – the shop, back store, supplier) and allowed to track the movement of the inventory to make sure that the shop has just enough items.

Kanban got very popular across many other industries as it was very flexible, visual and very simple. If you want to organize your boards in Kanban style, there are two ways how you can do this: by organizing your boards in Kanban style or using the Board views of Kanban.

Using the Kanban View

It's an easy way to create a Kanban view of any board. To do this just click on Add board view button in the upper right-hand corner of the board:

And then choose Kanban view:

Once you've got to the Kanban view, select the columns for the view in the left panel, and your Kanban view of a board is ready!

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You can also change the status of the tasks by dragging and dropping them between the columns in the Kanban view.

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For more information about the Kanban view, check out this article

Organizing the boards in Kanban style 

Let's say for example you have a small factory that produces custom-made bicycles and you need to use the boards to track inventory:

 

 In this board you have the list of all the items that are used in the production, and you need to make sure that you always have enough. Every time the item is used, the team members update the status demonstrating how many items are left, and once there is just one item left (or any other critical amount), you can simply drag and drop this pulse into a group of pulses “Need to be ordered”.

All the statuses are color coded, so you can see at a glance, when it’s time to move the pulse from one group of pulses to another and generally have a big picture of how many items need to be ordered.

You can also discuss the delivery or any other relevant details in the updates section like this:

Another example when you can use Kanban methodology for software development. Let’s say, you are planning the launch of a new feature and want to track what team is currently working on the feature:

In this example columns are serving as Kanban buckets, and status update shows when the feature or task moves from one department to another and allows you to have a big picture of where things are at a glance. 

If you have any questions or need help with organizing your boards in Kanban style – feel free to reach out to our Customer Success team at support@monday.com. We are here for you 24/7 and happy to help!