All of our boards, groups and items are independent of one another, so when one aspect is updated it won't affect another. We did this in order to encourage communication and collaboration amongst team members so that the workflow is more efficient. Sometimes when things are automatic, tasks tend to slip through the cracks. So how do we prevent this from happening?
We've found that the use of communication can be a great alternative to any dependency (Want to learn how to communicate with your team? Click here). And monday.com has a few options for you regarding how you can best communicate with your team when a task is delayed:
- Using monday.com automations, you can notify your teammates (or remind yourself!) of any upcoming deadlines.
- In addition to automations, you can also visually gauge what requires your attention and any delayed due dates with our My Week feature and on your boards using Deadline Mode.
- Alternatively, you can sync your items to your external calendar for reminders and communicate delays via @mentioning your team within the item updates section.
Let's dive a little bit deeper into these three options.
1. Due Date Automations
Using monday.com Automations, you can schedule an automation based on a date column!
This automation is much more than a simple due date reminder! The When parameter above can be configured to (1) Run exactly when the date arrives or (2) Schedule the automation to run on a relative time.
Learn more about how to configure your automations here: monday.com Automations.
2. My week + Deadline mode
"My Week" is a great way for you to see everything you and your team need to accomplish this week, next or what is overdue. It works by collecting all the tasks across your monday.com account that are due in the current week.
If a task gets delayed, you can simply change the date directly from your My Week page, and the new deadline will be reflected on your teams' My Weeks as well.
To learn more about configuring your My Week, check out this article.
You can set up your My Week to display only items set as Deadlines. Deadline Mode is another helpful way to visualize due dates within monday.com, as your Date column will indicate if the item is:
Done on time:
You can also see what tasks are overdue from the previous weeks in your account:
To learn more about Deadline mode, have a look at this article.
3. Syncing to your external calendar
For a date dependency, users often find it helpful to sync their personal calendars with their boards.
Once having done this, you and your team can change dates on the board and it will update in your personal calendars as well. (Don't know how to sync your boards with your personal calendar? Click here to see how to do that).
When changing a date on your board, it will also update in your calendar. So when an alert is set, it will correspond with the date change as well. You can also manage your notifications settings in your calendar so you can receive a notification when a date has been changed. This is especially useful when managing deadlines on the go using your mobile calendar apps.
You can also @mention everyone in the board where dates are changed to let them know that the rest of the dates will be affected.
Still need an automatic dependency when a date is changed on one board and need it to affect another? See how to set this up using Integromat and click here
If you need help building custom integrations, we also have an option for paid assistance through our network of certified monday.com partners. If you're interested, please fill out this form and someone will be in touch shortly!
Have any questions about what's in this article or anything else? Feel free to reach out to our customer success team at firstname.lastname@example.org