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Best practices for adding board subscribers

At monday.com, one of our core missions is to allow teams of all sizes to collaborate together in the most efficient and productive way. With this said, in order to allow the largest of teams to scale with us with ease, it is important to understand how to optimize the amount of subscribers you add to your board with the limits that we have in place.

In this article, we'll learn how to best organize users on your boards to ensure that you can work together with all the users that you wish. Let's dive in! ⬇️

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Optimizing subscribers with teams

By strategically utilizing teams (and sub-teams) on your account, you can easily add thousands of users to a board without exceeding the overall subscriber limits. 🙌


To maximize the number of subscribers on a board, we recommend to first create teams and sub-teams full of users within your organization based on departments, projects, or any other relevant criteria. You can add up to 5,000 users to a team and an even more users to a sub-team, therefore allowing you to add virtually an endless amount of users to a board!


Tip: Teams help reduce the manual work of subscribing users to multiple boards. Additionally, if a user leaves the company or moves teams, removing them from a team will revoke board access instead of having to go in one by one to each board!


Next, you can begin subscribing users to your board! Go onto your board of choice and click on the "+ Invite" button on the top right of your board. From here, you can add any individual members, as well as teams to the board to make sure every relevant person has access:



Tip: You can grant board ownership to both individual members and full teams of users once added to a board!


By making the most out of our teams feature, you can seamlessly add many users to your board at once, and also prevent hitting the limit that we enforce for individual member board subscribers! Read on in the next section to get a real example of how to go way beyond the individual member board subscriber limit.


Adding thousands of users to a board

If you have any questions, please reach out to our team right here. We’re available 24/7 and happy to help.