Communicating with your team using monday.com [Guide]

Communicating using monday.com

In today’s world, we are constantly communicating using a variety of communication platforms, which can be stressful. We’re here to provide you with some light relief!

This article will discuss how you can use monday.com as the sole communication platform in your workplace. Say goodbye to Slack, Messenger and WhatsApp and have conversations with your team about what you’re working on in context, all centralized in one place.

Communicating through monday will make things easy to refer back to at a later date and ensure nothing falls through the cracks. Additionally, if you’re working with people remotely, having one place to stay on top of who’s responsible for what and the status of their tasks will save you time and frustration when they’re not contactable.

The basic facets of communication on monday

When you click on a pulse in any of your boards, a box opens to the right of the screen, the “updates box”.

Tip: Open an update box on your monday account whilst you read this article so you can experiment with the tools we’re about to discuss :)

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An update can be anything. Does your task have a number of steps which should be completed before it can be marked as “Done”? Check out the checklist feature and watch the symbol turn green as you mark off each step.

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Alternatively, you can start a conversation about the task within the updates box. @mentioning the person you want to communicate the update to will ensure that they receive a notification in their bell at the top of their screen so they’re sure to receive the message. 

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@mentioning everyone at [your domain name] will communicate with the whole account in one go. You can also @mention teams which you can create by clicking on this button at the top of your screen:Screen_Shot_2017-10-29_at_15.07.36.png . This allows you to communicate with multiple people at once so you can be confident you haven’t missed anyone out. Check out this article for more information on how to build teams on your monday.

Reply to an update, give it a thumbs up and make your teammates feel good and that their hard work has been recognized. This is the key to motivating any team in today’s world where we’re all used to that dopamine rush we get when someone likes our Facebook status or Instagram photo. You can also see who has seen an update by hovering your mouse over the eye symbol under the update.

They say actions speak a thousand words, well gifs speak a million! Pick from 1000’s of gifs available when responding to your teammates to add a bit of personality to your post.

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What’s more, you can attach files to your updates so you share documents in the context of the tasks they relate to. Upload files from your computer, Google Drive or Dropbox.

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If you want to keep your files organized in one place, making them super easy to locate at a later time, use the Info Boxes. Here you can upload files in the same way but they’ll appear in a neat list rather than forming part of a conversation in the updates.

Recommended boards to communicate effectively with your team and wider organization

Here at the monday.com HQ, we use a variety of boards to communicate with the entire organization and with individual teams. This ensures that everyone receives the same information and stays up to date on important updates. Here are the boards we recommend that you build for effectively communicating with your team:

Weekly Updates Board:

We build this board so that each pulse represents a team in monday. In the updates section of each pulse, the head of that team writes a weekly update of what the team has been working on during the previous week. This ensures that the entire company has visibility on what the other teams are working on, their achievements and any problems they came across the week before. It also allow recognition for good results, which motivates the team to work towards their goals.

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Captain’s Logs:

The Captain’s Logs is a great board for teams who operate in the Tech sector. This board is where teams, usually developers within the company but also other teams, can share important changes or updates as they are released to customers and share any new initiatives. When bugs or other issues arise, this board makes it easier to connect the dots and understand why this might have happened. It also allows client facing teams to understand new features or changes to the software so they can provide the best support services for customers.

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Talks

Sometimes you want to have conversations with your teammates which aren’t connected to the tasks or projects in your boards. Perhaps you want to discuss office rules, general company culture, socials and nights out, when you’re going to organize lunch (and what you’re going to order). Users of the account can add new pulses for subjects they want to talk about.


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Adding a group at the top of a project or task board and naming it “General”. Then, adding a pulse entitled “Talks” to this group allows you and your team to communicate generally about the project, client or whatever other subject the board is showing in the updates section, keeping general conversation separate from task-specific discussions.

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A little bit about notifications

An important part of communication is the receipt of information from your teammates. On monday, there are 2 main features you should understand to communicate effectively with your team - the inbox and the notifications bell.

The inbox is like a newsfeed of the communication taking place on all of the boards which you’re subscribed to. It’s therefore important to ensure you’re subscribed to the boards you want to see in your inbox. The inbox is a great way to get an overview of what’s going on at any moment on your monday account.

The notifications bell on the other hand, is where you’ll receive notifications about any activity on the account which relates to you. This could be that someone has assigned you to a particular pulse on a board, has replied or liked an update you posted in a pulse, has subscribed you to a board etc. Always make sure to check your bell to make sure you don’t miss anything.

You also have the option to receive email notifications for certain activities happening on your monday account. You can manage which activity triggers an email through your profile. If you’re not an email person, why not uncheck everything except the daily digest, which provides you with a daily overview of the things which have happened on the account in the previous 24 hours?

Communicating with your team using monday on the go

Whether you’re in and out of meetings, travelling a lot for work or you’re working after hours from your mobile phone, monday has some great features to support you.

Firstly, you can send new pulses to a board on your monday account from your email - awesome, right? This means if you’re working from your email away from your desk and you think of a task to add as a new pulse to an existing board, you can do it with just a few clicks of a button. This article shows you step by step how to do this.

You can also send an update to an existing pulse from your email. This article explains how.

We also have a mobile application available in both iOS and Android, meaning you can manage everything you see on your monday account from your phone!

You can download the latest versions here:

You can find us in iTunes - iPhone and iPad app 

Or on an Android  - Android app

 

 





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