The Search Everything feature is just about the greatest search tool you’ve ever had the pleasure of knowing (well, besides Google of course). But seriously, Search Everything is going to make your time on monday.com a whole lot easier! 🔍
What is Search Everything?
Search Everything allows you to search for anything across all of your boards! Want to filter which tasks are marked as "Stuck" across all of your boards? You can! Keen to check how much work your colleague has going on? Search their name! Want to see what you’ve got to do this week? Search for which items you’ve been assigned to, and then filter by date!
To get there, just click the little magnifying glass icon above your profile picture on the left pane.
Search all tasks across my account
Let's say you want to look for all the tasks that have been assigned to you in the past two weeks.
- Step 1
Type your name in the Search Everything bar and then click "Enter" on your keyboard.
- Step 2
At the top right corner of your results, click on the "Filter by date" button. A mini timeline will appear with sliders, letting you control the date period you want to filter the results by.
You can even export your search results to Excel by clicking on the cogwheel located on the upper right of your screen and then "Export to Excel" as shown below:
Search Everything can also help you looking for a specific update within your whole account. Type a keyword into the Search Everything bar. Let's say we are looking for updates including the word "work". Make sure to select the option "Updates" as shown here:
From here, you can apply additional filters located on the right side of your screen.
The additional filters will help you to get your result faster. Just try it out 😊!
With the files tab located on your Search Everything, you can see all files uploaded across your monday.com account. You can also filter for specific files with keywords.
You can also apply a filter on the right to see specific files such as images, Word documents, Excel documents, and more!
The Tags Column allows you to list a number of keywords that will appear next to a hashtag symbol (#) in the Tags Column. Thanks to Search Everything, you can then run a search of a specific item that has these tags.
Let's say I want to look for the tag "lead", I can type it in the Search Everything bar and click into the "Tags" category and it will generate a list of all items containing this tag.
This is a great way to keep track of all tasks related to one same project across your account!
Your company is getting bigger? Many new faces you don't know? Trust me, we understand! Search Everything is great to look for specific people. Let's say I don't remember who Shahar is, I can type his name in the Search Everything bar and look for his profile.
Looking for something within a board or an item that has been archived? Can't find something and want to double-check if maybe it was archived? With any search that you complete, you can check the "Search archives" box in the top right corner to switch your search to archived boards and items.
- Tip 1
To save a search for future use, just click the "Save" button, which appears to the right of your searched text. You’ll find your saved searches on the main screen when clicking in the Search Everything box.
- Tip 2
Use the Quick Searches to see in one click all tasks assigned to you.
The Quick Searches also allow you to see all updates you were mentioned and didn't answer to (nobody's perfect 🙃).
If you have any questions, please reach out to our team right here. We're available 24/7 and happy to help.