Board permissions or restrictions are meant to give the owner of the board the option to control what information can be changed on a board. This way, the structure of your board can't be rearranged and your columns won't be accidentally deleted. This is especially helpful if you are using shareable boards and have external guests invited to these boards and you want to make sure that they are only able to do certain things.   

How to create a board permissions?

• Step 1: pick your board owners

Before setting up a board permission, you need to decide who will be the owner(s) of your board. By default, the owner is the person that created the board. To add more owners, click on the people icon located on the upper right of your board.

You can grant a blue crown to the user you want to be the owners.

• Step 2: Choose your permission

To add a board permission, click on the three dots menu located on the upper right of your board as below:

You will then reach the permissions center where you can select the level of permissions you'd like to apply on your board. 

Note: When duplicating a board any set board permissions will also be duplicated and carry over to the new board.

What are the different permission types?

There are three different settings for board permissions, you can find these options in the Hamburger menu. Let's dive into them one by one:

• Edit Everything

The default is set to 'Edit Everything" which means that everyone that is subscribed to the board is able to change the content and structure of the board, add new items, edit column names, change statuses, and create items updates.  

• Edit Content

This permission allows non-board owners to add items, change statuses and cells on the board, and create item updates, but they are not able to edit the group or column titles or rearrange the structure of the board. This setting is great for when you want to collaborate on a project with an external guest on a shareable board, but want to make sure that a column won't accidentally be deleted or rearranged. 

• View Only

With this permission, only owners of your board are able to change the board. Non-board owners are only able to view the board and write updates. This setting is really helpful when you want a customer to be able to view a shareable board so you are able to keep them up to date on the progress of the project! 

• Edit by Assignee

This new permission, coming to the Pro plan and above, allows anyone who isn't a board owner to only edit the content of the items assigned to them, and communicate on the board. This is a great option when you want to make sure your team members are only able to edit and update the tasks or projects assigned to them, and that they aren't able to accidentally change other team members' items on the board.

Note: We currently do not have permission per item. This might be something we will implement in the future.

More permissions

You can also set up permissions on your columns. This article will walk you through step by step on how to do it. 

If you are looking to set up permissions on your entire account, check out this article. 

For any further questions you may have about board permissions please don't hesitate to reach out to us by sending an email to [email protected]. We are available for you 24/7!